Office admistrator

We are currently seeking an experienced Office Administrator to join the team in our Bogota office. The ideal candidate should have a project administration, administrative assistant, facilities coordination background, and experience working with external parties (clients, vendors, sub-consultants, property managers, etc.) This role requires a highly motivated self-starter who understands the day-to-day needs of a fast-paced and forward-thinking environment and will play a key role in shaping and sustaining the firm's culture.

During your career at our client, you will have the chance to collaborate with some of the world's most highly respected engineers and specialists. You will also get the opportunity to work on exciting and significant projects, delivering quality work that has a positive and lasting influence on the community and the environment.

You will make an impact in this role by…

being the front-line client-facing person for the office
working with our internal business services teams: Facilities, Finance, IT, HR, and Marketing to support the office
managing ever-changing calendars, including vetting, and prioritizing meeting requests
arranging business travel
using Concur to prepare, reconcile, and process invoices and expense reports
supporting meetings: attendee management, meeting/greeting guests, collation and distribution of papers, agenda production; documentation & slide-deck consolidation; preparation and formatting; minute-taking, action follow-up, etc.
assisting with the completion of professional license applications
ensuring the efficiency of day-to-day operations of the office
preparing and submitting and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines
managing document control in compliance with our defined systems and procedures
adhering to timelines and ensuring appropriate communication is provided to relevant parties when scheduling issues arise
assisting with bid support tasks to win work
using our Client Relationship Manager (CRM) for data entry
performing other duties as required

Minimum three-years' applicable experience in a similar role, ideally in professional services
associates or bachelor's degree in business or related field is preferred
bilingual in English and Spanish (both written and oral communication)
comprehensive knowledge of MS Office Suite and other standard applications/software programs and databases
enjoy providing a high level of client and customer service with a focus on the overall team
ability to change gears quickly and jump into projects with excitement
highly organized with strong time management skills
ability to handle confidential assignments with tact and diplomacy
proactive, self-motivated individual with excellent communication and interpersonal skills
able to work independently as well as part of a team
excellent interpersonal skills and the ability to build and maintain relationships
pays attention to detail and is a champion for accuracy and quality

Profesional Junior

Universitaria

Administración de empresas

3 años de experiencia

1 Vacante