Administrative assistant | advanced english

Schedule: Monday to Friday 9:00am to 5:00 pm PST (11am - 7pm COL)
On site in Barranquilla, Bogotá, Medellín, Cali, Bucaramanga
English B2+ - C1
Job Summary:

We are seeking a professional, detail-oriented Administrative Assistant to support the daily operations of our law firm. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience handling confidential information. This role is crucial to maintaining the efficiency and professionalism of our legal team.



Key Responsibilities:

Perform general administrative duties including answering phones, scheduling appointments, and managing calendars
Prepare and format legal documents, correspondence, and reports
Maintain and organize physical and digital filing systems
Manage incoming and outgoing mail and email communications
Coordinate meetings, client appointments, and court dates
Assist with billing, invoicing, and time tracking for attorneys
Greet clients and visitors with professionalism and discretion
Support attorneys and paralegals with research, document preparation, and case file management
Order office supplies and ensure office equipment is maintained


Qualifications:

High school diploma or equivalent required; associate’s or bachelor’s degree preferred
1–3 years of administrative experience; legal or law firm experience strongly preferred
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Quickbooks (highly preferred)
Familiarity with legal terminology, court procedures, and document formatting
Strong communication and interpersonal skills
Exceptional organizational skills and attention to detail
Ability to maintain confidentiality and handle sensitive information

Auxiliar, asistencial y otros

Tecnológica

Administración de empresas

1 año de experiencia

1 Vacante